Fundraisers and Service Hours

Family Involvement

Fundraisers and Service Hours

Fundraising Service Hour Requirement

  • Kindergarten through eighth-grade families have a fundraising service hour requirement of 20 hours per year.
  • Those 20 hours must be spent doing fundraising activities approved by the Site Advisory Council. These fundraising activities support the direct needs of the students and the school, either saving or making the school money.
  • Fundraising hours follow the current school calendar and do not carry over from year to year. 
  • During an eligible Fundraising Service Hour event, Fundraising Chairpersons are required to review and approve all volunteers’ hours. All volunteers are responsible for signing in and out of their event and verifying the accuracy of the hours. 

How Can These Hours Be Fulfilled?

  • Please see below for areas where help is needed and applicable sign-up links.
  • In addition, please read the weekly electronic newsletters carefully as we will frequently share updates on where additional help is needed.
  • Lastly, Families may also elect to “buy out” their hours. (Each family’s fundraising service hours are valued at $800 ($40 per hour). Unfulfilled service hours will be billed to school families at the rate of $40 per hour near the end of the year. This fee must be paid no later than June 30.)

Why Is This Required? Additional Details:

  • Every year, GRACE establishes a fundraising requirement for our school. Meeting this fundraising requirement allows us to maintain competitive tuition rates. If this requirement is not met, the deficit will be billed to school families.
  • If this requirement is exceeded, the surplus will be dedicated to enhancing the school environment. 
  • The application of this policy is at the discretion of the school administrator.

What is the Difference Between Service Hours and Stewardship?

  • Service Hours are defined as “activities that support the direct needs of the students and the school, either saving or making the school money“.
  • Stewardship activities include volunteer spots that contribute to the overall success of our school community but are not fundraising in nature. Examples of these include: serving coffee or donuts, assisting in the classrooms, volunteering in the community, etc. These activities, while essential, do not contribute to the service hour requirement because they are not an effort toward our fundraising goal.

Currently In Need of Volunteers:

SAC Meetings

Attend the monthly SAC meeting (August-May) and earn service hours! Join us as we plan fundraisers, discuss important school events and needs, and coordinate efforts to make it all happen! We welcome you on the third Monday of each month from 6:00-7:30 PM in the school commons. (1.5 hours per meeting per family)

  • No need to sign up! Attendance is taken at each meeting for hours of credit. *Notice: beginning in the 2025-26 school year, hours earned per meeting will be per family. While multiple people per family are welcome, each family can only earn a maximum of 1.5 hours per meeting, regardless of how many adults are present. This will be capped at a maximum of 10 hours per year per family. 

Packer Booth and Portable

Anyone can work in the Packer Booth, and the hours will count toward the SJB required service hours, but working a shift in the Booth is mandatory for all those participating in 5th-8th grade sports at any time during the year.  If your child only participates in spring sports, working a Booth is still required. 

Fall Harvest Festival

Fall Harvest is a great way to get in your service hours while watching your kids have fun. It is a night of games, food, prizes, and so much more. We are in need of many volunteers to run games, set up, and take down.

  • Date: Friday, October 3, 2025
  • Sign Up Here – Volunteers
  • Sign Up Here – Donations
  • The chairpersons are: Sarah VanGrunsven and Amy MacCarthy

Book Fair

The Book Fair comes to school twice a year. Typically, it will take place the week of Conferences in the Fall and the week of the Spring Concert/Art Show in the Spring. Get a head start on your Christmas and Easter shopping, pick up a good book to encourage reading, or purchase a book for your child’s classroom! Volunteers are needed to assist with set up, running the book fair, cashiering, take down, etc. Shifts are flexible and generally span 2-3 hours. VIRTUS training and background checks are required.

SCRIP Sales

Are you looking for an easy way to earn money for your child’s tuition? Use our Scrip program to buy gift cards for things you already purchase every day (such as gas, groceries, restaurant meals, gifts, etc.). 50% of the profit will be applied towards your tuition bill! We have families who earn hundreds of dollars off their tuition every year! For information about how to shop with Scrip, please click here.

  • SCRIP purchased between May 23, 2023, to May 28, 2024, will be applied to the 2024 – 2025 school year.
  • To sign up to sell SCRIP before/after mass, please click here! (earn service hours!)
  • For more information, please contact Lynn McKean at lmckean@sjbh.org.

Annual Auction 2026

Our annual spring auction will take place on Friday, April 10th, 2026, at the Rock Garden/1951! A wide array of volunteers is needed to help pull off our largest fundraiser of the year! Check back often for more opportunities to be added to the lists!

  • Sign Up for general tasks (coming soon!)
  • Sign Up for date/time tasks (coming soon!)
  • The chairperson is Betsy Bianchi; sjbauctionchairs@gmail.com

GRACE Solo & Ensemble

The GRACE Solo & Ensemble will take place on TBD

  • Sign Up Here (coming soon!)

No Longer In Need of Volunteers for 2025-26

Golf Outing

Golfing at Thornberry creates a great opportunity to gather a foursome of golf buddies to raise money for St. John the Baptist School.

  • **This event takes place after the 2025-26 hours are due. This event will contribute towards your service hour requirement for 2026-27.
  • Sign-Up Here (coming in Spring of 2026)
  • The chairpersons are Ericka and Ryan Krumrie at erickakrumrie@gmail.com.

Popcorn Fridays

4 volunteers are needed every early dismissal (approximately 8:00 a.m.-11 a.m.) to pop the popcorn, fill popcorn bags, and deliver it to the classrooms. VIRTUS training and background checks are required. *Popcorn is NOT served on early dismissal days prior to parent/teacher conferences.

Magazine Sale

Volunteers are needed to help prep magazine sale materials to distribute to students and organize orders to distribute on the day of pickup.

  • This will take place: October 8-24, 2025
  • Sign Up Here
  • The chairperson is Nicole Smith. nsmith2085@gmail.com